Vendor Partnership
Vendor Partnership & Requirements
We work with vendors who operate with professionalism, documentation discipline, and board-defensible standards. If you want to be considered for our vendor network, please review the requirements below.
Service Area
Miami-Dade & Broward Counties
Apply by Email
[email protected]Who this is for
Licensed and insured contractors and service providers who support community associations and multifamily properties including (but not limited to) janitorial, landscaping, pool, security, HVAC, plumbing, electrical, painting, roofing, restoration/remediation, and specialty trades.
Our partnership approach
We do not pay referral fees. We build value-first partnerships based on performance, documentation, and trust. If you do great work, communicate clearly, and protect the communitys risk profile, youll stay in rotation.
Vendor requirements
These requirements protect the Association, residents, and your team. They also reduce delays and billing disputes.
Licensing & Insurance (Required)
- Active, valid Florida license(s) for your trade (where applicable)
- General Liability insurance (COI required)
- Workers’ Compensation (or exemption, where legally permitted)
- Auto insurance (if vehicles are used on-site)
- Ability to name the Association and/or Cadet Management as Certificate Holder upon request
Company Documentation (Required)
- W-9 (current year)
- Business registration details (legal entity name, address, EIN)
- Primary point of contact (name, email, phone)
- Service area (Miami-Dade and/or Broward) and typical response times
Operational Standards
- Professional communication with residents, board members, and staff
- Clear documentation: photos (before/after), notes, and completion confirmation
- On-time arrival windows and proactive updates if delayed
- Jobsite cleanliness and safety standards
- No subcontracting without written approval
Billing & Controls
- Written estimates required for non-routine work
- Invoices must match approved scope and include dates, location, and unit/common area reference
- No surprise add-ons: change orders must be approved in writing
- Provide rate sheets for routine services (if applicable)
Compliance & Risk
- Follow all applicable codes and manufacturer requirements
- Maintain required permits and inspections (where applicable)
- Maintain confidentiality of resident and association information
- Maintain a professional, board-defensible paper trail
How to apply
Email your vendor package to [email protected]
Subject line (required)
Include these items
- Company name + trade
- Primary contact name + phone
- Service area + typical response time
- License(s) (if applicable)
- Certificate of Insurance (COI)
- Workers’ Comp (or exemption)
- W-9
- Rate sheet (routine services) and/or sample estimate
- 2–3 references
What happens next
- 1We review your package for completeness.
- 2We verify licensing/insurance and check references.
- 3If approved, you’ll be added to our vendor rotation.
- 4For urgent needs, we may request an availability confirmation before dispatch.
We aim to respond within 2 3 business days for complete submissions.
Ready to be considered?
Email your vendor package and well review it for rotation.
Email [email protected]